New Hire - Faculty |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
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Yes |
HRS Completes |
HRS Completes |
Use PAF if hire without a search. Also, full-time faculty will have contract with
Academic Affairs. |
Department Head, Dean, VP |
New Hire - Administrative |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
|
|
Yes |
HRS Completes |
HRS Completes |
Use PAF if hire without a seach. |
Employee, Department, Dean, VP |
New Hire - Classified |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
|
|
|
HRS Completes |
HRS Completes |
Use PAF if hire without a search. |
Employee, Department, Dean, VP |
New Hire - Adjunct |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
Yes |
|
|
Yes - After email notification from HRS. Employee must electronically sign contract. |
|
Employee must submit to HRS |
Employee must submit to HRS |
See EPAF instructions for guide for completion. |
Employee, HRS (NexGen), Department, Dean, PI (if grant position), VP |
New Hire - Hourly |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
Yes |
|
|
Yes - After email notification from HRS. Employee must electronically sign contract. |
|
Employee must submit to HRS |
Employee must submit to HRS |
See EPAF instructions for guide for completion. |
Employee, HRS (NexGen), Department, Dean, PI (if grant position), VP |
New Hire - Graduate Assistant |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
Yes |
|
|
Yes - After email notification from HRS. Employee must electronically sign contract. |
|
Employee must submit to HRS |
Employee must submit to HRS |
See EPAF instructions for guide for completion. |
Employee, HRS (NexGen), Department, Graduate Dean |
New Hire - Student |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
Yes |
|
|
Yes - After email notification from HRS |
|
Employee must submit to HRS |
Employee must submit to HRS |
See EPAF instructions for guide for completion. |
Department Head |
New Hire - CWSP Student |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
Yes |
|
|
Yes - After email notification from HRS |
|
Employee must submit to HRS |
Employee must submit to HRS |
The Financial Aid Office handles all paperwork |
Financial Aid |
Extra Comp - Faculty / Admin |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
Yes |
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May be one time pay or paid in equal installments. The assignment dates = first of
month and end of month pay is to be received.*Must attach a completed extra comp form. |
Department Head, Dean, VP |
Hours Worked for Another Department - Classified |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
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Enter hours on Web Time Entry as hours worked for another department. Must include
index to be charged. |
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Termination - Faculty |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
Yes |
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Indicate in remarks reason for termination (non-renewal, retirement, termination).
Attach term/resignation letters |
Department Head, Dean, VP |
Termination - Admin / Classified |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
Yes |
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Assignment Dates = End Date |
Department Head, Dean, VP |
Termination - Adjunct |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
|
Yes |
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If terminates outside normal contract, the HRS office will prorate the pay |
Department Head, Dean, VP |
Termination - Hourly |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
|
Yes |
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Terminate ASAP to prevent unnecessary timesheets. Use EPAF code TERMTH. |
Department Head only |
Termination - Graduate Assistant |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
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Yes - Must contact HRS if termination is outside normal contract dates |
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If terminates outside normal contract, the HRS office will prorate the payMust email
HR to remove any future dated records first. |
Department Head, Dean, Graduate Dean |
Termination - Student |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
|
Yes |
|
|
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Terminate ASAP to prevent unnecessary timesheets. Use EPAF code TERMST. |
Department Head only |
Termination - CWSP Student |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
|
|
Yes |
|
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The Financial Aid office handles all paperwork. Use EPAF code TERMSW. |
Financial Aid |
Changes in Pay - Promotion |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
Admin -Classified |
Faculty |
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Documentation of promotion should be attached |
Department Head, Dean, Graduate Dean |
Changes in Pay - Reclass |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
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Reclassification paperwork is handled by the HRS office |
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Transfers |
Hiring Verification Workflow |
PAF |
PEF |
EPAF |
PageUp |
I-9 |
W-4 |
Remarks |
Signatures |
|
Yes |
Yes |
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Office the employee is leaving submits a terminating PEF Office the employee is transferring
to submits a PAF |
EmployeeDept HeadDeanVPfor PAFDept Head |